Request for Qualifications (RFQ)
An RFQ usually refers to the pre-qualification stage of the procurement process. Only those vendors who respond to the RFQ and meet the qualification criteria will be included in the subsequent RFB or RFP solicitation process.
Request for Bid (RFB)
A bid, price or quote is given to the District by private firms that are willing to complete the construction project. A bid tells the owner how much money they should expect to pay the construction management company in order for them to complete the project.
Request for Bid: A formal bid is used for public projects exceeding the current CUPPCA cost limits. Any and all contractors are allowed to submit their bid due to public advertising.
Request for Price/Request for Quote: Is an informal process for public projects less than the current CUPPCA cost limits. A selection of pre-qualified contractors is sent an invitation for price or quotes so only they can submit a price or quotes for the specified project.
Request for Proposal (RFP)
A proposal is given to the District by private firms that are willing to provide services or a commodity towards the completion of a project. A proposal tells the owner what services the vendor will provide, how they will provide it and how much money they should expect to pay in order for them to complete the project.
Selection Process
Carlsbad Unified School District utilizes a variety of selection methods based on the services we are seeking:
- Low-bid selection focuses on the price of a project. The District then issues an RFP or RFB (depending on the dollar amount) to multiple construction firms to submit a proposal or bid to the District that is the lowest amount they are willing to do the job for. Then the District chooses the firm with the lowest bid to complete the job.
- Best-value selection focuses on both the price and qualifications of the contractors submitting a price or quote. This means that the District chooses the contractor with the best price and the best qualifications. The District decides by using a request for proposal (RFP), which provides the District with the contractor's exact form of scheduling and budgeting that the contractor expects to use for the project.
- Qualifications-based selection is used when the District decides to choose the contractor only on the basis of their qualifications. The District then uses a request for qualifications (RFQ), which provides the District with the contractor's experience, management plans, project organization, and budget and schedule performance. The District may also ask for safety records and individual credentials of their members.
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